---
title: "Inventory"
url: "https://ensights.productfruits.help/en/article/inventory"
language: "en"
last_updated: "2026-08-25T10:31:24.555Z"
---

# Inventory

Spare parts and equipment stock — what you hold, what is already committed to jobs, and when to reorder.

*Operations → Inventory*

## What this page is for

Inventory is the stock of parts you keep for maintenance — inverters, optimisers, meters, connectors, cleaning consumables. It exists so that a service call can commit the parts it needs, and so that "we didn't have one" stops being a surprise.

![The inventory list with SKU, manufacturer, model, quantity, allocated quantity, minimum quantity and location.](https://cdn-assets.productfruits.com/32df8931-8d67-4c82-8a13-a36837ad367f)

*The inventory list.*

## The list

-   **Type** — the part category, and the field the list groups by.
-   **SKU**, **Manufacturer**, **Model** — the identity of the part.
-   **Qty** — how many you hold.
-   **Allocated Qty** — how many are already committed to open service calls. The number that matters: stock minus allocation is what you can actually promise.
-   **Min Qty** — the reorder threshold you set for this part.
-   **Location** — where it is kept.
-   **Attachments** — warranty deeds and datasheets attached to the product.

**Group By** collapses the list by type or location, which is how a multi-warehouse operation reads it. Search and the column picker work as elsewhere.

## Adding a product

![The Add Product form with SKU, type, quantities, markup, cost and location.](https://cdn-assets.productfruits.com/13a97ef9-402c-45b6-90e5-be4cef56cf57)

*The Add Product form.*

-   **Upload Warranty Deed and Product Datasheet** — keep the paperwork with the part.
-   **SKU**, **Type** (required), **Manufacturer**, **Model**.
-   **Qty** — opening stock.
-   **Markup Type** (Fixed or percentage) and **Markup Value**, with **Cost** — this is what lets a part consumed on a service call be priced automatically into the job's cost.
-   **Min Qty** — the level at which you want to reorder.
-   **Location**, with **Manage Locations…** to maintain the list of warehouses and vans.

## How inventory reaches a job

On a service call, the **Inventory** section searches this catalogue and attaches parts to the job. Those parts show up in *Allocated Qty* here, and their cost flows into the service call's costs. Recording consumption this way — rather than adjusting quantities by hand afterwards — is what keeps the two in step.

## Common tasks

**See what needs reordering.** Compare Qty against Min Qty; anything at or below the threshold is due.

**Check real availability.** Read Qty minus Allocated Qty before promising a part to a customer.

**Set up a new warehouse or van.** Add Product → Location → *Manage Locations…*.

**Keep warranties findable.** Attach the deed to the product record instead of a shared drive.

## Common questions

**Allocated Qty is higher than Qty.**  
More parts are committed to open jobs than you hold. Either stock is behind or old service calls are still open with parts attached.

**Does the quantity go down automatically?**  
Parts are committed when attached to a service call; treat closing the job as the point where the stock figure should reflect reality, and adjust the record if it does not.

**What is markup for?**  
It turns cost into the price charged on a job, so service call costs can be produced without a separate price list.