---
title: "PV site: Invoices and P&L Tracker"
url: "https://ensights.productfruits.help/en/article/pv-site-invoices-and-pl-tracker"
language: "en"
last_updated: "2026-08-25T16:09:20.366Z"
---

# PV site: Invoices and P&L Tracker

The two financial tabs on a site: billing against production, and the month-by-month profit and loss picture.

*Fleet Management → PV Sites → a system → Invoices / P&L Tracker*

## Invoices

This tab reconciles what was billed against what the site actually produced. It opens on a **Yearly** period and filters by invoice state with the chips across the top: **All**, **Draft**, **In Process**, **Rejected**, **Approved**, **Pending**, **Paid**, **Canceled**, **Need Attention** and **Alerts**.![The Invoices tab of a PV site](https://cdn-assets.productfruits.com/bddff3ec-310c-44a3-bdee-0e5a2dc19995)

### The columns that matter

-   **Invoice #** and **Contract #** — the billing document and the contract it belongs to.
-   **Document** — the generated invoice file.
-   **Period** — the billing period covered.
-   **System Prod.** — production as measured by the portal, and **Expected** beside it.
-   **Invoice Prod.** — the production the invoice was raised on.
-   **Production Var.** — the difference between the two. This is the number that catches billing errors, and it should normally be zero or close to it.
-   **Revenue Var.** — the same comparison in money.
-   **Meter Prod.** and **Meter Var.** — the revenue-grade meter reading and its variance, which is the version an off-taker will usually accept.
-   **Payment Date** and **Status** — where the invoice is in its lifecycle.

**Need Attention** is the chip to check first each month: it collects the invoices whose variance or state needs a human decision.

## P&L Tracker

A month-by-month grid of the site's financial performance for the year, built from the categories configured in System Settings → Financials.![The P&L Tracker tab of a PV site](https://cdn-assets.productfruits.com/0316355d-9665-4e77-b3e3-4de21fb2bc56)

The rows run from production down to cash:

-   **Production (kWh)** — the physical basis for everything below.
-   **Income**, with its components — **PPA**, **SRECs** and any other income category you have defined.
-   **Expenses**, with **Asset Management Fee**, **Insurance**, **Additional Costs**, **Lease Rates**, **O&M**, **Property Taxes** and **Equipment Reserves**.
-   **Net Operating Income** — income less operating expenses.
-   **Project Costs**, **ITC** and **Debt** — the capital and financing lines.
-   **Cash Flow** — the bottom line for the month.

Two toggles change what you see: **Show Expected** adds the budgeted figure beside each actual, so variance is readable at a glance, and **Show Comments** reveals the notes left against individual cells — which is where the explanation for an odd month usually lives.

Dashes mean no value is configured for that category and month, not zero. If a whole row is dashes, that category has not been set up in Financials.

## Common tasks

**Monthly billing check.** Invoices → *Need Attention*, then read *Production Var.* and *Meter Var.* on each row. Anything beyond your tolerance goes back to the biller before approval.

**Explain a bad month to an owner.** P&L Tracker with *Show Expected* on: the gap between actual and expected, plus the Production row above it, usually tells the story in one screen.

**Audit trail for a decision.** Turn on *Show Comments* so the reasoning recorded at the time comes with the numbers.

## Common questions

**Invoice Prod. and System Prod. differ.**  
The invoice was raised on a different figure — often the meter rather than the inverters, or a period boundary difference. Check *Meter Prod.* before assuming an error.

**The P&L is empty.**  
No financial categories are configured for the site. Set them in System Settings → Financials; the tracker only reports what the model defines.

**Can I edit numbers here?**  
The tracker reports; the model is edited in Financials, and invoices are managed in the Finance section of the portal.